Master PostFlow-AI: From basic settings to advanced optimization techniques
Each setting in PostFlow-AI serves a specific purpose. Understanding what to enterβand whyβwill dramatically improve your output quality.
Try this: Give ChatGPT or Claude a brief self-introduction including your business, goals, target audience, and strengths. Then ask it to help you fill out each field.
Example prompt:
I'm a [your profession] who helps [target audience] achieve [their goals]. My strengths are [your strengths] and my business offers [your services/products]. Based on this, help me write the following for my social media automation tool: - Brand Name - Persona (who is speaking) - Target Audience - Value Proposition - Writing Style/Tone
This can save you hours and give you a solid starting point to refine.
Select the language that matches your target audience. This determines the language of all generated content.
Enter your business or brand name. You can include both formal and informal versions.
Example: "Apex Coaching" β Use a name that's recognizable to your audience.
Define who is "speaking" in your posts. Include your role and expertise.
| Good Example | Why It Works |
|---|---|
| Business strategist and productivity coach who helps entrepreneurs build sustainable businesses without burnout | Establishes expertise and perspective |
| Fitness coach with 10 years of experience | Builds credibility |
Describe who you're writing for. Focus on interests and needs rather than demographics.
"Solo entrepreneurs and small business owners who want to scale their online business while maintaining work-life balance"
Avoid overly narrow geographic targeting (e.g., "people in Tokyo") if you serve customers nationwide or globally. This limits your reach.
What makes you unique? Focus on benefits that matter to your audience.
"Grow your business without sacrificing your well-being. I help solo entrepreneurs build profitable, sustainable businesses using proven systems β so you can work smarter, not harder."
Describe your writing tone. Leave blank if using Style Sample (they can conflict).
| Voice Description | Result |
|---|---|
| Warm, encouraging, and practical β like advice from a trusted mentor | Friendly expert tone |
| Professional, concise, data-driven | Business-focused tone |
Paste 1-3 examples of your best writing. AI will learn your unique voice from these samples.
Character limit: 4,000 characters
What action do you want readers to take? Keep it natural and non-pushy.
Example: "Order from our online shop" or "Book your consultation today"
| Setting | When to Use |
|---|---|
| 1.0 (every post) | Direct sales focus, e-commerce |
| 0.5 (half of posts) | Balanced approach |
| 0.2-0.3 | Brand building, awareness focus |
The URL where you want to direct readers. Usually your website, shop, or booking page.
Topics are the main themes you want to post about. Design them based on your business goals.
Goal: Attract coaching clients and build authority
| Topic | Purpose |
|---|---|
| Productivity tips for busy entrepreneurs | Provide value, showcase expertise |
| Building authentic client relationships | Build trust, demonstrate approach |
| Work-life balance strategies | Connect with audience pain points |
Angles are different perspectives on the same topic. They create variety in your content.
Format: Angle Name | keyword1, keyword2, keyword3
Time Management | schedule, calendar, prioritize, focus Mindset Shifts | perspective, habits, beliefs, growth Systems & Tools | automation, workflow, apps, templates Energy Management | rest, boundaries, sustainability
The keywords help AI understand what angle to take when writing. The same topic can produce very different posts depending on the angle.
Vector Store is your knowledge base. AI searches it to find relevant facts and details when generating content. Think of it as AI's reference library about your business.
User uploaded 30 past posts into one Vector Store and used it for all topics.
Result: AI created "kitchen sink" posts mixing unrelated products and ideas. Posts lacked focus and felt scattered.
Create separate Vector Stores for each topic or category:
AI works better with structured data than plain paragraphs.
β Avoid (plain text):
The Pomodoro Technique is great for busy entrepreneurs. You work for 25 minutes then take a 5 minute break. It helps with focus and prevents burnout...
β Recommended (structured):
γTopicγ Time Management for Entrepreneurs γCategoryγ Productivity / Focus Techniques γOverviewγ The Pomodoro Technique helps busy entrepreneurs maintain focus while preventing burnout through structured breaks. γKey Pointsγ - Work in 25-minute focused blocks - Take 5-minute breaks between sessions - After 4 sessions, take a longer 15-30 minute break - Track completed "pomodoros" to measure productivity γBenefitsγ - Reduces decision fatigue - Creates natural stopping points - Makes large projects feel manageable - Builds sustainable work habits γBest Forγ Entrepreneurs who struggle with focus or feel overwhelmed γRelated URLγ https://apexcoaching.example.com/productivity
Adding a "Reference Post" section helps AI understand your ideal output style.
γReference Post Exampleγ "Here's a game-changer for your productivity: stop trying to work for hours straight. Your brain wasn't designed for that. Try this instead..."
This teaches AI the casual, warm tone you wantβsomething that's hard to convey through structure alone.
Manually converting dozens of plain text entries into structured format is tedious. Use ChatGPT or Claude to do it for you!
Example prompt:
Convert the following text into a structured format for a Vector Store. Use these sections: - γTopicγ - γCategoryγ - γOverviewγ - γKey Pointsγ(as bullet points) - γBenefitsγ(as bullet points) - γBest Forγ - γReference Post Exampleγ(write a casual, engaging example based on the content) Here's the text: [Paste your plain text here]
You can process multiple entries at once by pasting several texts and asking AI to structure them all.
| Element | Purpose | What to Include |
|---|---|---|
| Style Sample | Teaches HOW to write | Past posts showing your voice and tone |
| Vector Store | Provides WHAT to write about | Facts, product details, features |
When you first use PostFlow-AI, the output might not match your expectations. This is completely normal.
PostFlow-AI improves as you teach it. The more good examples you provide, the better it gets. Think of it as training an assistant who gets smarter every day.
Step 1: Generate First Draft
Start with minimal settings and generate a post. Accept that it might only be "60% there."
Step 2: Edit the Output
| Look For | Action |
|---|---|
| Unnatural phrasing | Rewrite in your voice |
| Missing information | Add what's needed |
| Unnecessary content | Remove it |
| Wrong tone | Adjust to match your style |
Step 3: Save Good Examples to Vector Store
When you create something you're proud of, add it to Vector Store:
Step 4: Generate Again and Compare
After adding good examples, generate new content with the same settings. You should notice improvements in structure, tone, and relevance.
| Days | Focus | Goal |
|---|---|---|
| 1-3 | Complete basic settings, create minimal Vector Store | Get it running |
| 4-7 | Generate many posts (use short intervals in Basic Settings), edit and save the best ones to Vector Store | Build a solid library of good examples |
| 8-11 | Add more angles, refine Style Sample | Increase variety |
| 12-14 | Production testing, final adjustments | Ready for daily use |
By Day 7, you should notice significant improvement in output quality.
Before (first attempt):
"Productivity is important for entrepreneurs. You should manage your time well. Visit my website for more tips."
β Generic, could be anyone's post
After (with feedback loop):
"Stop Deciding the Same Thing Twice: Your One-Page System for Reclaiming Time. Busy entrepreneurs don't need more willpowerβthey need fewer decisions. Every time you ask 'How long should this meeting be?' or 'When should I check email?'βthat's a decision draining your energy. Here's what changed everything for me..."
β Specific, personal, compelling
The difference comes from:
Symptom: Generated posts mention multiple unrelated products or ideas.
Symptom: Output tone differs from your actual voice.
Symptom: Posts use grandiose language you'd never use.
Symptom: Generation fails with server overload message.
Symptom: Everything was working fine, but now posts fail to generate.
For advanced troubleshooting, check the data/ folder:
| File | Contents |
|---|---|
data/scheduler.log |
Scheduler activity and error messages |
data/debug/gpt5_drafts_*.txt |
Initial drafts generated by GPT-5 |
data/debug/claude_rewritten_*.txt |
Rewritten versions by Claude |
These help identify where unwanted expressions enter the pipeline.
When reaching out to support@postflow-ai.app, please attach your scheduler.log file. This helps us identify the issue much faster.
When a new version of PostFlow-AI is released:
The following are NOT replaced during updates and will be preserved:
config/ β Your settingsdata/ β Your content and Vector Stores.env β Your API keysDo NOT delete the config/ or data/ folders during updates. This would erase all your settings and training data.